Whenever I speak to people about Risk Management lately , data protection is usually one among the risks I mention, and that i am increasingly concerned at the amount of times one or more of 5 popular myths pops up. These are leading tons of otherwise good managers to fail to require a number of the required steps to managing this risk so on keep their businesses safe.
Myth No.1: “It’s an IT Matter.”
This is usually followed by a call for participation to talk to their IT manager, whether within their business or an outdoor contractor. Here are five reasons why it’s wrong:
- The Human Element. Obviously it’s important to possess the proper software to guard your data from hackers, viruses and malware, but the knowledge Commissioner’s Office have reported that within the last two years quite 60% of incidents reported to them didn’t involve any IT failure. Most breaches were caused by human error. apart from those where “error” would be the incorrect word, since deliberate wrongdoing was a big element in many cases. this suggests it’s a matter for your HR manager instead of your IT manager.
- What IT? it’s also important to recognise that the majority businesses hold and/or process data on many devices aside from the normal mainframe, desktop or maybe laptop computers. The range of things like tablets, mobile ‘phones, storage devices and planners is growing in number and variety. Most are outside the control of the top of IT within the business.
- How is data processed? aside from the apparent processing activities which happen within the course of business, tons of knowledge is passed around in various ways, intentionally or inadvertently a day . Some are going to be communicated verbally, either face to face or by ‘phone. Some are going to be on paper. The paperless office isn’t as common as we wish to think, if we include everything coming off the printer and every one the handwritten notes we all use.
- Tweet Tweet! we’ve all noticed how often celebrities get into trouble through unwise comments on the social media. We less famous people also got to take care . We may very well use such media within the course of our work, but we’d like to require under consideration the days we blog or tweet about our work, or simply about our day, and find ourselves passing on information or comment that would get us into all kinds of trouble.
- Where does the buck stop? In Law, the responsibility for data security rests with the business owner or whoever is in overall charge of the business. That person may have sanctions against employees or others but the buck stops at the highest . The task could also be delegated but the responsibility can’t be .
Myth No.2: “It’s Outsourced!”
Nowadays many businesses outsource a spread of services. it’s one among the foremost popular, but others include HR, payroll, accounting, maintenance, and even office management. There are many good reasons for doing this, but watch out for assuming that this removes all of your worries. Here are four of them:
- The Law. Although you’ll outsource the function, you can’t escape from your legal responsibilities, as mentioned earlier.
- Your Image. it’s likely to be your reputation that gets damaged if it seems that a contractor has did not keep you clients’ or employees’ data safe.
- The Cloud of Uncertainty. When someone tells you your data is safe because it’s “in the Cloud” you ought to ask what meaning . it’ll get on someone’s computer somewhere. How secure is that? Does your contractor know?
- The EU. European Union legislation requires all personal data of EU subjects to be held within the EU or during a system which might suits EU Law if it had been within the EU. Most U.S. companies don’t suits EU Law, not even officially!
Myth No.3: “It’s the Company’s Problem.”
Many people in the least levels believe that any fines and penalties are going to be incurred by their employer, no matter who has caused the info breach, or how. Here are three reasons why it’s not:
- The Law. Individuals in the least levels are often prosecuted and fined or maybe gaoled if it are often established that that they had knowingly disregarded policies and procedures put in situ by their employers to guard data. Even former employees aren’t exempt.
- Survival. If your employer suffers a loss or a loss of business thanks to a knowledge breach, the profitability or maybe viability of the business might be in danger . How safe would your job be?
- Your CV. Your career could suffer if your present or potential future employers believed their data wasn’t safe with you.
Myth No. 4: “It’s a Box-Ticking Exercise.”
There are many things we are all required to try to to to suits all types of legislation and therefore the Data Protection Acts certainly impose tons of requirements on everyone. this is often also true of the Health and Safety at Work Acts and lots of others. However, even as I hope you’d not want to be the explanation for someone’s injury or maybe death, I hope you’d not need a lot of data about your employees or your clients to urge into the incorrect hands. aside from the facility of the ICO to prosecute you, there are three other good reasons to stay data safe:
- Civil claims. Even without the DPAs you’ll always are sued for negligence or breach of contract if clients believed that they had suffered losses as a results of your failure to guard their data.
- Your reputation. Potential clients and employees won’t want to understand you if they are doing not trust you with their data.
- the results . you are doing not know what would be the results if your data got into the incorrect hands. Who would they pass it on to?
Myth No. 5: “It’s just for Big Businesses.”
It is true that there are different legal requirements for various sizes and kinds of business, but there are two things even the owners and managers of even the littlest of companies got to remember:
- The Law. Any business, even a sole trader, are often prosecuted or sued for losing a client’s data. One sole trader was fined £500 in 2012 because an unencrypted disk drive was stolen from his car, putting in danger the info of 250 clients.
- Trust. Everything said previously about reputation applies to any business.
So whoever you’re , whatever size or sort of business you’re in, you would like to forget the myths and take an extended hard check out the facts. Then think how you’re getting to protect your data. Before it’s too late!
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